As part of our ERP implantation in our office, I made this document check list, hope it may help other also
SCOPE OF ERP
Financial Accounting
* Multi Company
* Business Activities
* Multi Projects / Departments
* Multi Stores
* Multi Currency
Software features:
* Chart of Accounts
* Accounts Initialization with opening balance
* Vouchers
* Payment
* Receipt
* Journal
* Debit Note
* Credit Note
* Purchase
* Sales
* Purchase Return
* Sales Return
* Petty Cash
* Post Dated Cheques handling (Both Issued and Received)
* Recurring JV for differed revenue and expenses
* BRS – Bank reconciliation statement
* Payables & Receivables
* Invoice wise payments and receipts allocation
* Statement of account
* Outstanding statement of account
* Aging analysis
* Following Financial Statements in combination (Company wise, Division /
* Activity wise & Project / Department wise):
* Trial Balance
* Profit & Loss
* Balance Sheet
Fixed Assets management Module
* Add “n” number of fixed asset categories
* Add “n” number of fixed assets under each categories
* Asset details like Name, Purchase price, Life in years, ***Straight line method.
* Monthly auto depreciation for all Fixed assets
* Depreciation and Accumulated depreciation
* Related auto chart of accounts creation and posting
* Fixed Asset register (Summary)
* Related Auto Accounting integration
PDC Management Module
* Issued PDCs and Received PDCs from payment and receipt vouchers.
* Auto posting of cleared PDCs.
* Monthly break down of PDCs with sub totals.
* PDC Remainders with various options.
* PDC Bouncing, Re-submitting & Returning.
* Related auto Accounting integration.
CRM
* Marketing:
* Leads generation sources, lead analysis, comparison of results with planned results.
* Pre-Sales:
* Lead entry, lead distribution (auto & manual), lead follow-up, creating contacts,accounts, converting leads into potentials, products (Items), quotation, sales order,
* Sales staff commissions, Sales targets planning (monthly, quarterly & yearly),
* Generating variance reports (Actual sales vs Planned) Sales person wise etc.
* After Sales:
* Recording cases from customers, case distribution to customer care executives by customer care managers, tracking the cases until it is closed.
Activities:
* Items which needs actions: tasks, events, reminders & follow-ups management. These modules are linked with other modules where ever required or applicable.
* Dash Boards:
* Role wise with graphs, important information, alerts and action items (activities).
* Quick glance of MIS reports.
* Documents filing:
* Documents related to different modules can be attached with those records. These
* documents can be searched on different parameters, viewed and printed.
e-Mailing:
* e-mails sent history through the system related to different modules can be attached
with those records. These e-mails can be searched, viewed and printed.
Work Flow:
* Approval process by different users/roles.
Trading Activity & Inventory
* Sales and Purchase process (Trading)
* Enquiry from Customers
* Enquiry to Suppliers
* Quotation from Suppliers
* Quotation to Customers
* Purchase Order from Customers
* Purchase Order to Suppliers
* Delivery from Suppliers (MRN)
* Delivery to Customers(DO)
* Invoice to Customers
* Invoice from suppliers
* Receipts from Customers
* Payments to Suppliers
Inventory Management
* Material
* Category and Sub Category
* Store
* Items Qty , Rate & Amount
* FIFO & LIFO
* Opening Stock
* Closing Stock (Stock on hand)
* Minimum Reorder Level
* Batch code
* Item in & out history
* Shelf Ref (Search)
* Movement (Transfers) Between Stores
Reports
* Sales Analysis by
* Company
* Division
* Department
* Sales Person
* Product category
* Customer
* Supplier
* Daily, Weekly, Monthly, Quarterly and Yearly.
* Fast moving items
* Slow Moving items
* Gross Profit (GP) and GP margin report
* Invoice wise GP and GPM report
* Stock value report
* Product in and out with running balance history report.
Services Activity
* Enquiry from Customers
* Quotation to Customers
* Purchase Order from Customers
* Delivery of service to Customers (DO)
* Invoice to Customers
* Receipts from Customers
* Material Cost ( from Procurement and Inventory module)
* Labor Cost (From HR, Time sheet and payroll Module)
* Sub Contractor (From Sub Contractor Module)
* Plant and Machinery ( From Plant and Machinery Module)
* Miscellaneous ( From Different vouchers)
* Comparing Original BOQ with Actual (Variance analysis)
* Job / Project wise Profit analysis
HR& Payroll:
* Employee Documents expiry alert
* Employee general details
* Employee Salary details (Basic, allowances, Deductions)
* Loans management
* Payroll processing and accounts integration
* Pay sheet and Pay slips
* Leaves management
* Air Ticket management
* Leave Salary management
* Gratuity calculations
* Service end process and settlement report
Fleet Management
* Vehicle Details
* Vehicle Service Details and schedules
* Documents and license expire alerts
* Expenses Details
Security and Administration
* Administration and security
* Multi-level security and access permissions
* View, Add, edit and delete permissions
* New user group creation
* New user creation (Login & Password)
* Data Backup & Recovery
* Recording of user name with date and time for each transaction
* Audit trial: User wise Activity (new, edit, delete) tracking of different documents.
———————————————————————————————————-
*** Straight Line Depreciation Calculation: (Purchase Price of Asset – Approximate Salvage Value) ÷ Estimated Useful Life of Asset.
Shanoj Kumar V 